Employment Opportunities

Please select one of the following current job openings to view more information. To apply for one of the positions mail or deliver resumes to:

Manager, Human Resource Management and Development
The Firearm Licensing Authority 
91A Old Hope Road, Kingston 6, Jamaica.

Senior Secretary - Investigations

GOVERNMENT OF JAMAICA
FIREARM LICENSING AUTHORITY
POSITIONS ADVERTISED

Applications are invited from suitably qualified persons for the post of SENIOR SECRETARY - INVESTIGATIONS (OPS/SS3) for the Kingston Office:

Job Purpose

  • To supervise the provision of general secretaries support services and related administrative duties to facilitate the smooth functioning of the department.

Key Outputs

  • Correspondence, reports, memos and miscellaneous documents typed.
  • Agendas and minutes of meetings prepared.
  • Mails distributed.
  • Standard documents drafted.
  • Filing systems maintained.
  • Telephones calls screened and routed.

Key Responsibilities Areas

  • Type reports, official correspondence and other miscellaneous documents.
  • Draft standard type letters and routine correspondence.
  • Prepared meeting Agendas and take minutes.
  • Received and process incoming mail for the department to facilitate easy access.
  • Action routine correspondence in accordance with guidelines given.
  • Develop and maintain filing systems for the department as advised
  • Received and make telephone calls for the department.
  • Set and confirm appointments and make necessary arrangements and preparations. 

Other Responsibilities

  • Perform other related duties as assigned by the Director.

Authority (decision the post holder has the power to make or recommend)

  • Make appointments for Director
  • Access confidential information
  • Screen calls and visitors

Performance Standards

  • Documents and correspondence are accurately neatly typed in accordance with Authority standards.
  • Stipulated deadlines are consistently met.
  • Files are easy to retrieve.
  • Incoming mail received is and processed and distributed to appropriate persons.
  • Appointments for interview and meetings are made and relevant papers and files are prepared.
  • Appointments dairies are maintained and appointments scheduled. 
  • Tasks are completed accurately and efficiently.
  • Attendance and punctuality are consistently good.
  • Harmonious relations are maintained with staff members and external contacts.
  • Confidentiality and integrity are exercised.

Working Conditions

Work is performed primarily in a standard office environment.

Required Competencies

  • Excellent knowledge of office practices and procedures                        
  • Strong interpersonal skills
  • Good communication skills (both oral and written)
  • Good time management skills
  • Well organized with an eye for detail
  • Ability to use initiative
  • Ability to maintain integrity
  • Proficient in the use of Microsoft Office Suite (Word, PowerPoint, Excel, Publisher and Outlook)
  • Typing skills of 40 wpm

Minimum Required Education and Experience

  • Five (5) CXC including English, Mathematics and Accounts
  • Certificate in or experience in Public Relations, Marketing, Advertising, Business Administration or Mass Communication
  • Secretarial Diploma from a recognized institution
  • Three years’ related experience


ALL APPLICANTS WILL BE REQUIRED TO PASS A BACKGROUND SECURITY CHECK.

Applicants who meet the above stated criteria are asked to submit applications to:

The Manager, Human Resource Management & Development
Firearm Licensing Authority
91A Old Hope Road, Kingston 6
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

The Firearm Licensing Authority (FLA) – Promoting Firearm Safety and Responsibility.

PLEASE NOTE THAT ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED

 

 

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